For most people, technology is both a blessing and a curse. It makes life easier, we can now do and see things that even a generation ago would have been unthinkable. But keeping up can be time-consuming, frustrating and expensive.

How do you know when your tech has crossed the line into old-age and it’s time to upgrade? On the other hand, how do you know when to stick with your tech and ride it out for a while longer? In this blog, we’ll show you the clear signs your tech is ready to retire and the hidden costs you might not have considered.

How old is too old?

Generally speaking, if your technology is older than five to six years, it’s definitely time for an upgrade. It doesn’t sound like very long, but in computing years, that’s an eternity! The Intel founder even measured the difference to give us some perspective – he called it Moore’s Law (named after himself), and it states that computer capacity doubles nearly every 18 months.

How will I know?

While there’s no official retirement date across the board, there are certain signs to look out for. Here are the most pressing ones you’ll notice:


If you’re constantly asking your technician to solve problems that simply shouldn’t occur, you know it’s time for an upgrade. Things like your computers not connecting to the network, crashing frequently, errors popping up or even problems as irritating as keys not working. Computers should be making things easier and making your school run more smoothly, not giving headaches.


If your staff are complaining about slow computers, it’s time for an upgrade. It’s about more than taking a minute or two at startup, it’s about knowing you can sit down with a task in mind and get it done quickly. Those using resource hungry applications will notice this frustration sooner, but eventually even having a few too many browser windows open can cause an older machine to seize up.


Crashing, rebooting, overheating and making weird noises are all going to put you on edge and make using your computer a game of chance. Will you get to save before crashing? Will it connect today? Will it even start up? If you or your users can’t rely on the tech to do what it’s supposed to do, then it’s no longer fit for purpose.


This isn’t about buying the latest tech just for the sake of it, but rather a prompt to take a look around and see what other schools are using. When parents come to look around, having outdated tech can have a negative effect on how they feel about your school. Imagine needing to choose between 2 schools, one has an IT suite and trolleys full of laptops & iPads, they other has really old, dusty computers. The choice isn’t so tricky after all.

How old tech is already costing you money

  • Reduced morale
  • Compliance issues (GDPR etc)
  • Productivity losses
  • Repairs/support very expensive
  • Increased likelihood of hardware failure
  • Exposure to cyber-attack

What should I do?

Upgrading your tech doesn’t need to be painful or expensive, especially when you’re able to do it at your convenience. It’s only when bundling an upgrade with emergency repairs that costs begin spiraling.

Our team loves to talk tech and can advise you on your upgrade plan, including helping you get ahead of any statutory changes or end-of-life operating system retirements.

Is it time to retire your old tech?

If you absolutely cannot upgrade due to software or hardware requirements, we can make it safe. Talk to us about your options…